FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. FHI 360 serves more than 70 countries and all U.S. states and territories.

Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and managed by the U.S. Department of State (DoS), provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS),

including outbreak response; expand tuberculosis detection and treatment (TB); improve maternal and child health (MCH); address malaria; improve nutritional outcomes among at risk populations; and promote health systems strengthening (HSS), including supply chain management.

Following the achievement of malaria elimination, countries face the continued risk of re-establishment of malaria transmission, particularly in areas with favorable ecological conditions, population mobility, and importation of malaria cases. To maintain malaria‑free status, national malaria programs must implement robust systems for risk monitoring, stratification, and timely response.

The existing Malaria Information System (MIS) collects surveillance data including case notifications, case investigations, and intervention coverage. However, there is currently limited functionality to systematically analyze and stratify areas according to their risk of malaria reestablishment.

To strengthen surveillance and decision‑making, a Prevention of Re‑establishment (POR) Stratification Tool will be developed and integrated into the MIS platform. The tool will support automated analysis, spatial visualization, and risk classification at sub‑national levels (province, district, commune, village).

Summary

Solicitation Number: FY26-EpiC-Malaria-009

Date of Issue of RFP: March 27th, 2026

Date Questions from Supplier Due: April 5th, 2026

Date Answers due from FHI 360: April 7th, 2026

Date Proposal Due: April 10th, 2026

Approximate Timeframe Consultant Agreement Issued to Successful Candidate(s): May 1st, 2026

Scope of Work

The consultant will be responsible for carrying out the following tasks:

• Requirement Analysis
• Review existing MIS architecture, database structure, and reporting modules.
• Consult with head of MIS units to explore more detail on POR development tools.
• System Design
• Design the architecture of the POR stratification module within MIS.
• Define data inputs, indicators, algorithms, and risk categories.
• Prepare system design documentation.
• Tool Development and Integration
• Develop automated data aggregation and indicator calculation.
• Implement risk scoring algorithms.
• Integrate the module with MIS database.
• Develop user interface for analysis and visualization.
• Data Visualization and Mapping
• Develop GIS‑based visualization of stratification results.
• Enable mapping at province, district, commune, and village levels.
• Provide filtering options with:
• Time/period
• Program indicators.
• Training and Documentation
• Develop the training manual and slide presentation
• Develop user guides
• Provide comprehensive training to national programs and relevant teams.

Reporting and Coordination

• The consultant will work under the supervision of CNM-MIS Unit in collaboration with EpiC/FHI 360 Strategic Information team.
• Regular progress meetings will be conducted to ensure alignment with program requirements.

Implementation Approach

The system should prioritize:

• Open‑source technologies
• Interoperability with existing MIS modules
• Scalability for future expansion
• User‑friendly interface for health program staff

Location of Work

The consultancy will be primarily based in Phnom Penh, Cambodia, with work conducted in close coordination with the CNM‑MIS Unit. Remote work may be permitted as appropriate, subject to approval and project needs.

Submission Requirements

Submit Questions and Proposal to email provided in the contact details.

Required Documentation

Proposals must include the following components:

• Cover letter summarizing experience and description of the proposed technical approach, methodology, SoW, timeline, LOE and costing.
• Current CV of the proposed consultant demonstrating relevant qualifications and experience
• FHI 360 Biodata Form with proposed daily rate and historical daily rate

FHI 360 Disclaimers

• FHI 360 may perform a background check on any selected Consultant candidates.
• FHI 360 may cancel the solicitation and not award
• FHI 360 may reject any or all responses received
• Issuance of the solicitation does not constitute an award commitment by FHI 360
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions
• FHI 360 will not compensate any offeror for responding to solicitation
• FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities
• FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition
• FHI 360’s supplier terms and conditions can be found here while our consultant terms and conditions can be found here

Attachment:

• 009.RFP_Consultant_POR Stratification Tool in MIS
• Biodata-form 2026

Contact Details

Office Address: GIA Tower, 12th Floor (Rooms G1201 & G1202) Street Sopheak Mongkol, Corner of Koh Pich, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia

Contact Name: Raiya Sao, Senior People and Culture Officer

Phone: 012 652 725

Email: sraiya@fhi360.org