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Administrative and Finance Assistant
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation
projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the following vacancy by direct selection, the ILO invites interested candidates to submit their applications by the above date.
Technical cooperation appointments are not expected to lead to career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A fixed term
contract will be given. Extensions of the technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
The following are eligible to apply:
From 2012 to 2015, ILO Regional Office for Asia and the Pacific (ROAP) conducted a three-year project on Occupational Safety and Health (OSH) in Viet Nam and Cambodia, with the support of Government of Japan. The final evaluation report emphasized that the project was overall considered successful in supporting both national and provincial level process to catalyse OSH improvements along with national policy and programme development and also highlight the importance of continuous support to Cambodia.
Throughout beneficiary requirements, country needs, and global priorities, the ILO/Japan Multibilateral Programme organized consultation meetings in 2016 which concluded that a comprehensive legal and policy framework initially with the development of technically sound OSH prakas and national OSH profile is crucial, improving accident and injury reporting system, providing adequate capacity building trainings to employers, construction workers and government officials at provincial level are needed, and integrating of technical and vocational training inclusive of OSH curriculum were deemed necessary.
Therefore, The project on “Enhancing Occupational Safety and Health for Construction Sector” from April 2017-March 2020 is needed.
A multidisciplinary and coherent approach to OSH promotion as outlined in the Decent Work Country Programme (DWCP) of Cambodia will therefore be adopted for improved institutional and legal mechanisms for the promotion of Occupational Safety and Health in the workplace, through activities below:
Duties and responsibilities:
1) Responsible for all administrative and logistics tasks including preparing invitation letters, typing reports/papers and documents, in support to the work unit and implementation of the project activities and ensure follow-up action on a timely manner;
2) Carry out all administrative operations required for request of agreements, authorizing and effectuating expenditures under the project, including making budget estimated/calculations, and requesting funds and making payments.
3) Calculate and compile cost estimates and projected budget requirements, and assist in the preparation of budget statements for the OSH Project.
4) Record payments, verify the accuracy of calculations and assist in completing of all the supporting documents, and maintain a continuing status of allotments against obligations.
5) Maintain and update the financial data/report and reporting progress as per requirements by operations and donors. Reconcile a variety of financial records including Petty Cash.
6) Check and correct accounting information files (computerized and/or manual) and identify incorrect data. Verify budget codes, process claims for payment, and check vouchers, prices and claims invoices.
7) Keep track on the monthly and quarterly financial reports including Cashbooks. Monitor the project’s accounts regarding allocations and expenditures and make adjustments to optimize utilization of funds.
8) Maintain tracking, monitoring and/or reporting systems regarding allocations and expenditures submitted by the implementing agencies. Produce periodic reports on the budget situation and commitments. Maintain inventory records/reports.
9) Perform routine budget monitoring, and also project budget revision as required;
10) Maintain contact and coordinate well with focal points of other project and project counterparts. Assist the project team in drafting a variety of routine/brief documents, or translating some documents as necessary, and may act as interpreter if required.
11) Prepare administrative related briefing materials for the project team for use on official missions including special/ad-hoc meeting;
12) Provide administrative and financial support to meetings and workshops. This includes preparing budgets, coordinating travel and lodging of participants, paying DSA, recruitment and payment of resources persons, and developing all related correspondence.
13) Initiate action for recruitment and preparation of contracts of consultants and service providers. This includes drafting correspondence and maintaining files. May be asked to verify completeness of work done by external consultants and service providers in line with ILO requirements.
14) Brief staff, experts and/or consultants and project partners or constituents on administrative and financial procedures. Respond to queries from inside and outside the organization.
15) Perform other related duties as maybe assigned by the CTA and National Project Coordinator.
Education: Completion of secondary school, preferably with further education in Administration and
Experience: At least five years’ experience in administrative and financial functions. Experience in
assisting project on the meeting notes and reports, and also some translation work is required.
Language: Excellent English and Khmer.
Conditions of employment:
Starting salary: Approximately US$ 1,000 to US$ 1,500 per month net.
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
30 working days of annual leave
Interested candidates are requested to send their applications to the Regional Human Resources Unit, International Labour Organization via e-mail: firstname.lastname@example.org by 17 November 2017. Please indicate the reference code, position and project in the subject line. This vacancy announcement has been issued on the ILO website. Only candidates under positive consideration will be notified.
The ILO values diversity among its staff. We welcome applications from qualified woman
and men, including those with disabilities.
Head Office - Phnom Penh
Address: #08, St. 490, Sangkat Pshar Deumtkov, Khan Chamkarmon, Phnom Penh, Cambodia.
Tel: (855)23 217 964/ (855)23 212 964
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© 2014 HIV/AIDS Coordinating Committee. All rights reserved.
© 2014 HIV/AIDS Coordinating Committee. All rights reserved.